Site Admin/Document Controller

Kilnbridge Construction Services Ltd

Kilnbridge are a leading engineering and construction solutions business who undertake some of the most demanding and diverse construction projects in the UK.

We are currently looking for a Site Administrator/Document Controller to join our Admin team. Our ideal candidate will have good organisation skills, excellent time management skills and work well in a team environment.

Responsibilities:

• Familiarize with project document control requirements, reporting any deviations or problems to both the Projects Manager and Administration Manager.
• Working alongside the project team to ensure all correspondence, documents and drawings are checked, logged/registered, stamped and distributed to relevant parties.
• Maintain the site filing system (electronic and manual) in line with company procedures and project specific site file control document.
• Format and issue paper correspondence, e-mails, minutes of meetings and any required reports in standard company format.
• Assist with the preparation of reporting documents when required.
• Notify / report all foreseen issues that have potential to disrupt the information flow or audit trail of the project.
• Ensure all required registers are up to date and completed correctly.
• Generate reports when required.
• Ensure obsolete/superseded documents are suitably referenced and access is restricted.
• Liaise with contractors and subcontractors as/if required.
• Assist project management team (PMT) to compile handover records for submission to client as part of handover packs.
• Ensure that site office is kept stocked with stationery items as required.
• When project finishes, ensure that archive procedures (electronic and hard copies) are followed.
• Ensure that site office is kept as tidy and in a professional manner as possible.
• Support the site team with other administration duties as/if required.

Requirements:

• Experience of working within the construction environment
• Proficient in the use of MS Office and a working knowledge of EDMS (i.e. ASite, Aconex, Conject, ProjectWise, ACC)

Benefits:

• Employee-owned business with profit share scheme
• 25 days annual leave plus Bank Holidays
• Company pension
• Company EAP including virtual GP
• Opportunity for professional development and career progression
• Employee recognition awards

No agencies please