Royal Navy – Regional Unit Administration Officer – Northumbria/Yorkshire

Ministry of Defence Royal Navy
Contents

• Location
• About the job
• Benefits
• Things you need to know
• Apply and further information

Location

Leeds, Yorkshire and the Humber, LS7 1HE : Gateshead, North East England, NE8 2BE

About the job

Job summary

Are you a keen and detailed individual who strives to deliver quality? Do you have the ability to learn and adapt, provide administrative solutions and ideas to assist business operations and would you relish the prospect of working alongside military, civilian and contractor partners for the benefit of The Universities Department, where Diversity and Inclusivity is actively and positively embedded? Then you are just the person we are looking for!

Britannia Royal Naval College (BRNC) is the head office for the Universities Department and provides support to over 1000 personnel based across the country. The department supports 16 University Royal Naval Units (URNUs) and the Sponsored Undergraduates (Medics, Dentists, Bursars, STEM Undergraduates).

The Regional Unit Administration Officer (RUAO) forms a pivotal part of the URNUs to deliver administrative care to the University Undergraduates at each region. The RUAO has functional authority over all URNU Officer Cadets. The role is to act as a point of continuity in liaison with external agencies to include affiliates, Naval Regional Command Headquarters, other University service Units, Alumni, and the Military Education Committee (MEC) associated with the unit.

There are 16 URNUs across the country, which are split within four regions. The RUAO role will be to provide administrative support for two URNUs within a region. The qualifying applicant will be responsible to the host Coxswain (Coxn) for carrying out the administrative activities in pursuance of the URNU Mission Statement. The Coxn reports directly to the Commanding Officer (CO). This position will support the Northumbria and Yorkshire based URNU’s and currently is based in Northumbria.

The post holder should be capable of supporting units virtually. There may be a requirement for travel within the role.

The role is advertised at 37 hours per week.

Job description

The RUAO will provide general administrative duties to the COs/Coxn of each region, which will include but not limited to:

• To be the regional/unit SME on the Universities Administration System (UAS).
• Collaborate and co-ordinate with the Coxs with JPA Pay uploads, reconciliations, and EPC returns.
• Act as Unit Data Protection / Information Management Officer.
• Support unit continuity by co-ordinating CO and Coxn handovers.
• Act as the unit office clerk for all staff and members, utilising the UAS and JPA where appropriate, including collaborating closely with HQ to co-ordinate transfers between units.
• Book Travel for Unit Activities and raise Budget Control Forms for all crown expenditure and Expenses.
• Support the unit staff in the maintenance of effective lines of communication with unit members, staff, affiliates and alumni.
• Maintain the Unit Diary.
• Assist in the organisation of unit functions and events.
• Be responsible for the management of unit stationery.
• Assist the unit Coxn in the administration of all new entry paperwork including application for references, medical, National security Vetting (NSV) and Identification (ID) Cards, including the inputting of new joiners onto JPA and UAS.
• Conduct other administrative duties as directed by the Unit Coxn or Unit CO.
• Maintain an understanding of the Royal Navy working practices to collaborate closely and effectively with other organisations within the Naval Service.
• Monitor and perform such logistic checks and controls as required by current regulations.
• Provide administrative and financial advice and support to departmental members, sometimes this will be out of hours and require travel to other MOD sites.

Person specification

Essential:

• IT Literate (minimum MS Office and use of networked systems).

Desirable:

• Ex Armed Forces regular or, have knowledge and experience working for the Armed Forces.
• Familiar with using data storage and collection tools.
• Experience working in an administrative role.
• Knowledge of JPA desirable.

Behaviours

We’ll assess you against these behaviours during the selection process:

• Leadership
• Communicating and Influencing
• Working Together
• Seeing the Big Picture
• Managing a Quality Service

We only ask for evidence of these behaviours on your application form:

• Leadership
• Communicating and Influencing
• Working Together

Benefits

As a Civil Servant working for Navy command, you will be part of a forward-looking organisation with inclusive workplace policies, excellent career prospects and a job that makes a difference.

Navy Command prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work-life balance. Other Benefit for Navy Command Civil servants include:

• 25 days paid annual leave to 30 days upon completion of five years service.
• Free on-site car parking.
• A very competitive pension scheme Government pension scheme.
• Also 8 public holidays per year.
• Special Paid Leave for other volunteer duties (as prescribed within civil service policy).
• Enhanced maternity, paternity, and adoption leave.
• Flexible working patterns.
• Professional and Personal Development, including apprenticeships and higher qualifications.
• Discount schemes
• Advance of pay to purchase travel season tickets or cycle to work scheme
• Special paid leave to volunteer up to six days a year

This post does not offer any assistance with relocation allowances.

Please note: interview travel expenses will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between Government departments. You may however be eligible for other government schemes, including tax-ee childcare. Determine your eligibility at

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use ofall tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment by 31st December 2022. The policy is WholeForce and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window) , and will assess your Behaviours, Strengths and Experience.

The selection at sift stage will be based on your CV. Please provide information of the following: job history, qualification details and previous skill and experience.

Candidates will be required to provide a statement of suitability. (max 500 words)

Applications found suitable are offered to attend an interview (either Face to face or remotely using Skype/MS Teams).

As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical. The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points-based system. Should you apply for this role and be found to require sponsorship, your application will be rejected, and any provisional offer of employment withdrawn.

MOD Recruitment Satisfaction Survey we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window) .

See our vetting charter (opens in a new window) .

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals . click apply for full job details