PA to MD & Operations Director

West Malling, Kent
deverellsmith

Are you a highly organised, proactive, and dynamic individual looking to support senior executives in a thriving homebuilding company? My client is seeking a dedicated Personal Assistant to the Managing Director and Operations Director. This role will play a crucial role in their mission to create exceptional homes and communities.

Key Responsibilities:

Meeting and Diary Management:

• Coordinate and manage the MD and Operations Director’s schedules.
• Arrange and prepare for meetings, ensuring all necessary documents and details are provided.
• Organise internal and external meetings, including logistics and follow-up.

Inbox Management:

• Monitor and manage the MD and Operations Director’s emails, prioritising urgent matters.
• Draft and respond to emails on behalf of the executives as needed.
• Ensure important communications are addressed promptly.

Event Management:

• Plan and execute company events, meetings, and conferences.
• Handle venue bookings, catering, and all event logistics.
• Coordinate team-building activities and corporate social events.

HR Administration (using BrightHR):

• Manage new starter and leaver processes, including onboarding and exit interviews.
• Oversee holiday and sick pay administration.
• Process expense reports and ensure timely reimbursement.

Office Management (Ad hoc):

• Ensure smooth daily operations of the office.
• Handle procurement of office supplies and manage vendor relationships.
• Address any ad hoc office issues, ensuring a professional and efficient work environment.

Key Skills and Attributes:

• Exceptional Organisational Skills: Ability to multitask, prioritise, and manage time effectively.
• Excellent Communication: Strong verbal and written communication skills.
• Proactive Attitude: Ability to anticipate needs and act with initiative.
• Tech-Savvy: Proficient in Microsoft Office Suite and experience with HR software (BrightHR preferred).
• Attention to Detail: High level of accuracy and attention to detail in all tasks.
• Discretion: Maintain confidentiality and handle sensitive information with integrity.

Why Join?

• Be Part of a Leading Team: Work closely with senior executives in a company known for its excellence in homebuilding.
• Dynamic Work Environment: Enjoy a role that offers variety and the opportunity to make a significant impact.
• Professional Growth: Develop your skills and advance your career with ongoing training and development opportunities.
• Collaborative Culture: Join a supportive and collaborative team dedicated to achieving outstanding results.

If you have the relevant skills and personal attributes required for this role and are currently looking for the opportunity to expand your skills and experience in the property industry, then please do not hesitate to contact me. Either reply to this advert, or email me directly.

We work as one

The key to growth is in our differences, not similarities. Alongside our partners, building a diverse, inclusive and equal environment is at our core: everyone is made to feel welcome and encouraged to be their authentic self. Respect isn’t an opt-in, it’s the only way forward.