Legal Secretary

Sevenoaks, Kent
Ashville Knight

Our client is currently seeking a Legal Secretary to float between their Residential Conveyancing and Private Client department in their Sevenoaks office. The ideal candidate will have experience in both areas of law but the client will consider experience in either one.

Duties will include:

• Liaising with clients face to face and assisting via telephone and email.
• Providing full secretarial support including using a digital dictation system to produce correspondence and other documentation related to Residential Conveyancing and Private Client matters.
• Manging the Fee Earners calendars, Arranging meetings and travel arrangements.
• General team administration including photocopying, faxing, filing and scanning.

Desired skills and experience:

• Legal Secretary experience essential within Residential Conveyancing and/ or Private Client at least 2 years + experience.
• Fast, accurate typing ability, ideally using digital audio systems and experience of using case management system.
• Excellent communication skills, both written and verbal.

What they offer:

• Full time in the office Monday to Friday 9am 5pm. However, Part Time hours will be considered too.
• Salary depending on experience – £24,000 – £28,000.
• Competitive holiday plus bank holiday.
• Pension scheme.

Key Responsibilities:

• Provide comprehensive secretarial and administrative support to various departments within the organisation.
• Manage calendars, schedule appointments, and coordinate meetings and travel arrangements.
• Prepare and distribute correspondence, reports, and presentations.
• Maintain accurate records and files, both electronic and hard copy.
• Assist with ad-hoc projects and tasks as required.

Requirements:

• Proven experience as a secretary, administrative assistant, or similar role.
• Strong organisational skills with the ability to prioritise tasks effectively.
• Excellent communication skills, both written and verbal.
• Proficiency in MS Office applications, including Word, Excel, and Outlook.
• Ability to maintain confidentiality and handle sensitive information with discretion.