Document Controller

Murphy

Would you like to join one of the UK’s Best Big Companies as awarded by Best Companies? Murphy is currently recruiting for a Document Controller to join our award-winning team in Isle of Grain, Kent. Our team is known for its extensive in-house expertise and continual drive to innovate within the industry. The Document Controller will aid, support, and advise on all document control issues whilst effectively managing all document control aspects for allocated projects.

Following the ‘One Murphy’ approach, we’re able to deliver all aspects of the projects we work on. Murphy has designed, constructed, and commissioned projects for clients such as National Grid, SSE and Ørsted, on both transmission and distribution networks within the Energy sector.

What you will be doing:

• Ensure document control is the focal point for all construction documentation and is manged in a controller manner.
• Ensure document control requirements are administered as per contract requirements and within agreed timescales.
• Ensure Obsolete/Superseded/Withdrawn documents are kept by DC for reference or other purposes.
• Ensure other holders of Obsolete/Superseded/Withdrawn documents are deleted/destroyed or marked as ‘Superseded’ and removed from possible use.
• Maintain the CDE (F Drive/Aconex and/or Client CDE). Ensure information stored on Client’s CDE is permanently available or transferred to the JMS CDE prior to contract completion.
• Allocate document numbers as per the JMS or Client specified Document Numbering procedure.
• Review document details, ensure they are correct prior to issue (e.g. doc number, revision, status (reason for issue), title, date, page numbering, header, footer, template used, print set-up, signatures).
• Quality check documents and edit any that have typographical / formatting errors that may lead to the disqualification of the document or cause it to look unprofessional. Ensure the entire document is legible.
• Assist in the creation and maintain distribution lists / workflows / review cycles.
• Assist in the management of change by ensuring documents are processed correctly and linked to the contract documents as required.
• Assist in the collation and issue of handover documentation (O&M manuals, H&S files, as-built records, datebooks etc.
• Assist with archiving of documents, ensure legibility and traceability.

Who are we looking for?

• Demonstrable experience in a professional Administration and /or Document Control department
• Demonstrable knowledge and experience of operating IT systems, i.e., Microsoft Word, Excel, Outlook, and Access.
• Demonstrable knowledge of Electronic Document Management Systems such as Aconex, ProjectWise etc.
• Ability to manage and build relationship with diverse stakeholders.
• Experience of the Infrastructure / Civil / Engineering / Construction industry.

What you’ll get in return

• Dedicated and continued investment in your professional development.
• 27 days holiday, plus bank holidays with the option to buy an additional 2 days holiday each year, holidays increase with length of service
• Discretionary annual bonus and annual salary review
• Above market rate contributory pension scheme
• Life assurance, health screening and enhanced sick pay
• Enhanced maternity and paternity pay and a maternity returners bonus
• Extra weeks holiday for all employees getting married and a wedding bonus
• Subsidised canteen facilities in core locations
• Other Murphy benefits include retail discounts and cashback, discounted gym memberships, cycle to work scheme etc

About Murphy

• Charity is at the heart of Murphy values; you will receive 2 days leave per year to donate your time to a charity of your choosing. Many teams choose to support a charity together to positively impact our communities.
• Access to Murphy Wellbeing: you will have access to a host of online tools, mental health trained colleagues, and if needs be external professional support because we understand that work and life offers challenges that sometimes need a little extra support.
• Murphy is committed to building a diverse and inclusive culture, making Murphy a great place to work where we can all thrive. You can get involved in numerous events and even join our committee dedicated to continuously nurturing Murphy’s inclusive culture.

Due to the requirements of the role, in addition to our standard identity and right to work checks, successful candidates will be asked to undertake a basic Disclosure and Barring Service check.

As part of our commitment to being an inclusive employer we are proud to have signed up to and reduce barriers to employment for people with criminal records.

J Murphy & Sons Limited is unable to employ anyone who does not have the legal right to live and work in the UK

If you think Murphy is the place to help you thrive in a great team dedicated to delivery and engineering excellence and want to work in an inclusive team culture that rewards performance and drives personal development, apply today. If you are unable to apply online, please contact Jack Roberts on or Email: