Contracts Administrator

Romsey, Hampshire
Construction Jobs
Job description

Job Title: Contract Administrator

Location: Romsey, Hampshire

Contract Type: Full Time (8am – 5pm Mon-Fri with 1 hour lunch break)

Annual Salary: £22000 – 25000 per annum

Our client is a UK Shopfitting contractor based in Hampshire, providing nationwide interior fit out services for retail and commercial companies, many with multiple outlets. We have a record of delivering high-end branded stores throughout the UK as well as working with some challenging environments such as airport and occupied premises.

You will be required to ensure that all administrative support is provided within the Contracts Administration Team and to the Contract Manager & Administration Manager, in a cost-effective, efficient and professional manner. Your main tasks will include, but not exhaustive of;

* Answering phone calls & acting as gate-keeper for Management & other members of staff.

* Email management

* Setting up the administration of new projects, to include formulating Health & Safety information, Construction Phase Plan and Permits

* When necessary attend meetings both in-house & site based

* Issue to site all Health and Safety information along with printed to scale construction drawings;

* Placing material orders (extensive knowledge of construction materials required)

* Placing Sub Contract orders in conjunction with the Contract Manager & ensuring accurate information is exchanged in relation to permits, Programme, inductions and deliveries

* Booking deliveries into sites/arranging appropriate accredited couriers where necessary;

* Booking Inductions for Staff and Sub-contractors

* Arrange travel and accommodation for site personnel

* Requesting and collating required certificates for handover/consent to trade;

* Careful sorting, collation and accurate filing of employee & agency labour timesheets

* Undertaking regular price comparison tasks to ensure we are using the most competitive supplier prices

* Receiving and allocating warehouse deliveries;

* Producing Operation & Maintenance files to stipulated deadlines.

* Checking invoices against orders raised and highlighting any discrepancies / requesting Credit Notes if required

* Maintenance and organisation of all office stationery consumables in a cost- effective manner;

The ideal person must be confident, with a calm and professional approach with at least 1 years’ experience in a similar construction/shop-fitting environment – ideally qualified with their NVQ Level 3 in Business Administration or Customer Services. Must have GCSE’s in English & Maths at level C or above and be computer literate in all Office packages.

You must be well presented with an excellent telephone manner and interpersonal skills, who can work well under pressure and to tight deadlines