Administrator

Oxford, Oxfordshire
Allen Associates

Our client is looking for a diligent and intuitive Administrator with demonstrable experience and a natural ability to multi-task! This is an exciting opportunity to join a passionate regional team, being the go-to person for busy and fast-paced Oxford Office.

Administrator Responsibilities

Reporting to the Regional Studio Manager your role will involve but is not limited to:

• Assisting with office and facilities management.
• Completing Project Administration and Coordination with Project Leads on specific projects within a timely manner.
• Supporting with financial and resource management alongside the Office Manager for each live project.
• Booking travel, meeting rooms as well as owning the meeting coordination process.
• Answering calls on reception and meeting and greeting guests.
• Planning and coordinating local employee staff events.
• Onboarding new starters by carrying out inductions.

The current post holder is due to go on Maternity leave in August. they would like the successful applicant to start fairly soon to ensure a smooth handover.

Administrator Rewards

As well as working for a fun, supportive team who are passionate about the projects they deliver, you can also benefit from:

• Employee Assistance Programme
• Season ticket loans
• Cycle to Work Scheme
• Virtual GP Service
• Subscription Fees
• Company day out
• Volunteering scheme
• Gym membership discounts.

The Company

Our client works om building projects throughout the UK.

Administrator Experience

Our client is looking for:

• A highly organised, proactive and has a collaborative and flexible work ethic
• An experienced Administrator or Project Coordinator
• Someone who has knowledge with office and facilities assistance or management.
• Someone with demonstrated front office duties.
• Someone with proficiency in Microsoft Office suite particularly Excel due to the nature of financial administrative tasks.
• Experience with small scale events or the willingness to coordinate these events.
• A skilled problem solver who is able to pre-empt the needs of others and keep the coordination of office and administrative tasks ticking along.

Location

OX1

This is a full time position working 37.5 hours per week from 9am – 5:30pm each day with core working hours of 10am – 4pm to suitable flexible and agile working. This fixed term contract will last approximately 13 months to allow sufficient time for a handover and a hand back once the current postholder returns from maternity leave.

Due to the nature of this role you will be expected to be on site for 4 out of 5 working days and can work from home one day per week.

Unfortunately parking cannot be provided due to the central location of the office, however there are excellent transport links nearby.

How to Apply for this Administrator role

Please apply online with an up-to-date CV. Should you have any questions about your application please get in touch with Recruitment Consultant, Jade Lawrence, (url removed) or (phone number removed)

Our client wishes to start the successful applicant as soon as possible.

Successful candidates will be required to undergo pre-employment vetting checks and must have the right to work in the UK.

Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on Twitter, LinkedIn and Facebook. For our latest vacancies follow our Jobs on Twitter